Document Controller / Office Admin
Document Control Responsibilities
Review all documents issued to the document transfer portal/Common Data Environment (CDE) for compliance with Mid Group QA policies, Information management protocols, BIM protocols and the requirement of PAS 1192.
Directly manage consultants to ensure that all information is corrected.
Review all BIM models for QA compliance with Mid Group BIM policies and procedures.
Act as the primary point of contact for any technical/operational Collaboration Tool issues and questions.
Provide the interface between the Collaboration Tool users and Trimble.
Organise the project team including adding and removing users from the project team throughout the life of the project and setting user access rights.
Maintain the high-level project details recorded on the system.
Seek appropriate advice from Mid group team prior to changing folder structure; documenting the changes and/or access permissions.
In conjunction with the Design Managers, define the Issue and Review Groups to be used during publication.
Keep the project-wide Issue Groups up to date to prevent superfluous notifications and maintain security.
Maintain document standardisation – e.g. document attributes.
Carry out QA checks to all incoming documents.
Produce protocols for use of the systems in place for each project based on the Mid Group template.
Oversea process management of work wining, tender submission and corporate CV.
Develop and maintain industry leading design management systems and controls in line with the company's BIM strategy
Evolve Document Management tools to help deliver the companies BIM ambition
Work with the current BIM support company to advise and shape the company’s existing information management tool.
Expand and recommend IT strategy to allow company to make best use of BIM and information systems. E.g., cloud based systems, tablets and laptops.
Computer Skills: Intermediate
English: fluency in speaking and writing
Years of experience: 1 – 6
Degree: B.Sc degree / higher diploma
Good Communication skills
Job Location: Amman, Jordan
Direct manager: General Manager
Employment Status: Full time
Number of Vacancies: 1